Circulation Supervisor

Department: Library
Reports to: Director of Library Services
Supervises: Work Study Assistants
Pay Grade: D, Exempt; Full-time
Compensation::

$37,000/year

Work Schedule:

Year round, Mon-Fri, 7:45 arrival ideal during semesters

Review of applications will begin 06/10/13
Interviews will take place: 06/20/13 - 06/28/13
Anticipated Start Date:  07/15/2013

Purpose

Manages the daily operation of circulation services, which also includes the direct supervision of library assistant student workers, class reserves, AV equipment coordination and stacks maintenance. 

Responsibilities

1. Oversees circulation services and maintenance of library collection including:
• maintaining patron records in the Integrated Library System (Koha)
• troubleshooting problems in the circulation module (Koha)
• interpreting library policies for patrons and resolving contested circulation transactions
• proposing, enforcing, and reviewing policies and procedures for circulation and library use
• preparing overdue notices and billings; tracking and maintaining blocked patrons
• monitoring online hold requests
• communicating with the Registrar and Student Accounts about students with blocks, the release of blocks, and the resolution of lost/replacement costs
• maintaining online circulation manual (LibGuides)
• issuing and maintaining specialty circulation cards for alumni and proxy borrowers
• monitoring supplies for copy/print equipment; reporting problems to IT
• opening the library at 8:00 a.m. on weekdays
2. Supervises the work-study assistants including:
• hiring, training, reviewing and evaluating work-study circulation assistants
• developing semester to semester projections for work-study hours
• maintaining library work-study budget spreadsheet (Excel)
• monitoring work-study awards, submitting timesheets, and coordinating with Financial Aid Office
• maintaining circulation desk schedule
• serving as backup on circulation desk in the absence of work-study assistants
• ensuring that evening and weekend work-study assistants open and close the library on time and delegated tasks are completed
3. Participates with other library staff in providing public services including:
• assisting patrons with public computers and printers, the copy machine, audiovisual equipment, and other public service equipment as added to the library
• when on desk, assisting patrons with quick information questions, catalog searches, and occasional easy reference questions as necessary
4. Processes class reserves including:
• serving as main contact for faculty reserve lists
• editing catalog records of reserve materials in Integrated Library System
• creating brief bibliographic records for personal copies
• labeling reserve items for class reserve shelf
• managing the addition and removal of reserve materials
5. Coordinates AV equipment collection including:
• monitoring reservation system for AV equipment
• checking equipment periodically and scheduling maintenance as needed
• coordinating with other AV service centers on campus to help patrons find appropriate equipment
• providing occasional, brief equipment demo for patrons if needed
6. Coordinates stacks maintenance including collection inventory and shifting
7. Maintains and compiles statistics for circulation, class reserves, and the gate count
8. Coordinates posting of library and lab hours on bulletin boards, web site and phone
9. Writes and maintains procedures for areas of responsibility
10. Completes other duties as required or assigned by the Director

Minimum Qualifications

• Library Technical Associate degree, or equivalent training/experience plus two to three years’ progressive library experience, preferably in public services
• Experience with database maintenance in a circulation module
• Demonstrated ability to work with computers in a networked environment, including working with integrated library systems, online public access catalogs, Microsoft Office and standard office equipment
• Demonstrated ability to communicate well and work effectively with a diverse campus community
• This position requires an individual who enjoys working with the public, who is organized and efficient, patient but firm in supervision of student workers, shows flexibility and adaptability, and has a cooperative attitude in working with other library staff
• Must pass background check
• Occasionally required to lift objects up to 30 lbs

Preferred Qualifications

• Managerial or supervisory experience in circulation services
• Academic library experience
• Bachelor’s degree
• Course work in visual or performing arts
• Previous experience working with class reserves
• Previous experience with AV equipment

Application Procedures

For consideration please submit cover letter, resume, and completed Cornish Employment Application to:

Cornish College of the Arts
Human Resources
1000 Lenora Street
Seattle, WA 98121
—or –
.(JavaScript must be enabled to view this email address)

Incomplete applications will not be considered

Equal Opportunity Statement
Cornish College of the Arts is an equal opportunity employer intent on enriching the diversity of its faculty, staff, and students. Our goal is to create an intercultural learning environment comprised of people with varied experiences and perspectives. We strongly encourage applications from members of underrepresented groups for all open positions.