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Department Coordinator - Dance

Department: Dance
Reports to: Dance Department Chair/Program Director
Supervises: Work Study Students
Pay Grade: C, Exempt; Full-time


Application deadline:  September 26, 2014
Review of applications will begin immediately
Interviews will take place:  September 22 - October 3, 2014
Position start date:  October 6, 2014


Provides organizational and administrative support to the department and provides information and resources to staff, faculty, and students.


  1. Provides administrative support by:
    • managing all office systems, including records, calendars, rehearsal studio scheduling, budget tracking, database management, supply purchases, faculty course evaluations, mid-semester advising, costume inventory and rentals, student course registrations, and piano and audio/video equipment maintenance
    • writing retreat and meeting minutes
    • coordinating Wellness Program activities including physical screenings and physical therapy services
    • communicating with the Operations Department to maintain and improve facilities
    • troubleshooting minor computer problems and communicating with IT Department to arrange computer updates and repairs
    • coordinating departmental resources with Summer Dance and Preparatory Dance programs
  2. Initiates and completes a variety of independent projects by:
    • conducting research projects for Department Chair
    • organizing community outreach activities including visiting artist residency events and performance ticket distribution
    • writing grant reports and assists with grant proposals
    • writing and publishes department newsletters, handbooks and resource materials
    • scheduling and coordinating master classes
    • analyzing and developing solutions for department needs and systems
  3. Supports department students, faculty and staff by:
    • conducting new student orientation
    • supervising new faculty and staff hiring procedures and orientation
    • disseminating information about and supervising completion of department procedures, events and deadlines
    • assisting students in need and, where applicable, directing them to appropriate college or external resources
    • training faculty on computer and audio/video systems
    • developing electronic resources
  4. Supports internal and external communications by:
    • managing interactions with college administrative offices and departments
    • responding to external inquiries about the department and the Seattle dance community
    • interpreting and explaining Department and College policy
  5. Supports department recruitment by:
    • acting as primary department contact for prospective students, including providing specific information about department philosophy, program and course content, faculty backgrounds, and audition format and expectations
    • managing department auditions, including greeting applicants, assisting with class assignments and scheduling, and processing paperwork
    • coordinating on-campus visits
  6. Directs department’s work study program by:
    • developing and managing annual work study budget
    • writing work study job descriptions
    • hiring, training, and supervising work study students
    • supervising work study payroll process
    • arranging work study student schedules
  7. Coordinates all aspects of four annual department productions by:
    • providing oversight of and managing production logistics, including technical schedules, costume fittings, auditions, and videography
    • coordinating communication among artistic and production staff
    • coordinating ticket reservations including complimentary tickets, producer draws and VIP invitations
    • producing performance programs
    • writing press releases and collaborating with the Communications Office on concert promotion
  8. Other duties as assigned.

    Minimum Qualifications

    • Some college coursework plus three years relevant administrative experience or the equivalent combination
    • Knowledge of dance
    • Strong analytical skills and organizational ability
    • Excellent computer skills including proficiency with Microsoft Office and Publisher,
    • Demonstrated discretionary, independent judgment
    • Strong research skills
    • Excellent verbal and written communication skills
    • Ability to work independently and self-direct
    • A commitment to multicultural perspectives and ability to relate well with a diverse community
    • Ability to maintain confidentiality
    • Ability to handle frequent interruptions
    • Occasional light lifting

    Preferred Qualifications

    • Bachelor’s degree
    • Experience working in a higher education or arts environment
    • Knowledge of local dance community


    Application Procedures

    For consideration please submit a completed employment application, resume, and cover letter (serves as a writing sample):

    Cornish College of the Arts
    Human Resources
    1000 Lenora Street
    Seattle, WA 98121


    .(JavaScript must be enabled to view this email address)
    Incomplete applications will not be considered

    Equal Opportunity Statement
    Cornish College of the Arts is an equal opportunity employer intent on enriching the diversity of its faculty, staff, and students. Our goal is to create an intercultural learning environment comprised of people with varied experiences and perspectives. We strongly encourage applications from members of underrepresented groups for all open positions.

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