Human Resources

Department Administrator – Music

Department Music

Reports to Music Department Chair

Supervises Work study students

Pay Grade E, Exempt

Compensation 37K - 42K/annual

Work Schedule

Full-Time, Year round

Purpose

Assists the Department Chair in the overall administration of the Music Department by overseeing the day-to-day operations of the Music Department, advising current and prospective students, and coordinating the Music Department’s recruiting and auditions activities with the College’s Admission Department. 

Job Responsibilities

1.   Oversees the day-to-day operation of the Music Department by:
  • Orienting students and faculty to the Music Department including creating handbooks and student orientations packets, coordinating student placement exams and ensemble auditions, and assisting the Department Chair in conducting faculty retreats and training sessions
  • Processing new hire paperwork and timesheets, as well as faculty leave and special project payment forms
  • Collaborating with Department Chair to determine course schedules for each semester.
  • Attending bi-monthly faculty meetings, recording minutes from the meetings
  • Recruiting, scheduling, budgeting and supervising work study students, including design students responsible for publication of all online and printed materials
  • Coordinating the scheduling of events and space including classroom spaces, faculty studios, and private lessons, Mid-Day Music Concerts, End-of-Semester Performances, and Scores of Sound
  • Scheduling all tunings and general maintenance of departmental pianos and harpsichords
  • Hiring, scheduling and overseeing all departmental accompanists
  • Maintaining financial records, including organizing all receipts and completing the monthly purchasing card report.
  • Maintaining departmental records: current and prospective student files.
  • Representing the Music Department during the Chair’s absence at departmental and college committee meetings.
2.    Provides Educational guidance to students including:
  • Oversee, organize and assist in all pre-registration and summer registration advising
  • Oversee faculty advising with students on class schedules, goals, and all curriculum requirements
  • Tracking student progress with faculty assistance
  • Assisting the Department Chair in mediating sensitive student situations
  • Hiring, training, and supervising student tutors as a part of the department’s peer tutor program
  • Assisting faculty in overseeing all junior and senior student recitals by scheduling and assigning all recital dates and communicating recital policies
3.    Oversees the planning and coordination of all Music Department recruiting and audition events including:
  • Overseeing all aspects of the Music Department fall and spring Audition days including scheduling faculty and serving as the department’s primary liaison with Admission Department staff and prospective students
  • Acting as primary Department contact for prospective students
4.    Kerry Hall building management
  • Reporting building issues to Operations, coordinating the upkeep of the building
  • Delegating other tasks to Tech director, or the IT department
  • Work with Security Office to ensure student safety, access to spaces in Kerry Hall, and resolve other building issues
5.    Provides departmental administrative and clerical support
  • Point of contact for the department and assisting faculty, students, and visitors
  • Managing all aspects of daily office operations such as correspondence, typing, filing, faxing, copying, phones, office supplies, equipment, inventory, work orders and keys
  • Initiating communication via email, flyers, semester and monthly calendars and memos concerning upcoming events and deadlines
  • Maintaining department mailing and e-mailing lists; updating website content
  • Overseeing the Music Department’s online calendar of events as well as updating the Department’s Facebook page
  • Overseeing the Music Department bookstore on Amazon.com, including obtaining all textbook selections from the faculty
  • Distributing, collecting, and processing course evaluations
  • Arranging for supplies and catering for meetings, retreats, and Scores of Sound
  • Responding to inquiries concerning departmental activities and functions
  • Referring public inquiries regarding volunteer, teaching, and performance opportunities to students, alumni, and faculty

 

Minimum Qualifications

  • Bachelor of Music or Bachelor of Arts in Music degree plus three to four years relevant work experience in an academic or non-profit setting
  • Fluent with Microsoft Office Professional software suite including extensive working knowledge of Word, Excel, and Outlook
  • Excellent written and verbal communication, organizational, and prioritization skills with excellent attention to detail
  • Experience using web-based social-networking and communications applications
  • A commitment to multicultural perspectives and ability to relate well with a diverse community
  • Experience supervising the work of others
  • Ability to maintain confidentiality
  • Must pass background check
  • Occasional lifting required 

Preferred Qualifications

  • Master’s of Music or Master’s of Music Education degree
  • Previous experience working in an administrative or faculty capacity in the music unit of another higher education institution
  • Comfortable with change and receptive to new ideas

 

Application Procedures

For consideration please submit a cover letter, resume, and completed Cornish Employment Application to:

Cornish College of the Arts
Human Resources
1000 Lenora Street
Seattle, WA 98121
-or-
hr@cornish.edu

Incomplete Applications will not be considered
Applications can be downloaded at www.cornish.edu/jobs/

Equal Opportunity Statement:
Cornish College of the Arts is an equal opportunity employer intent on enriching the diversity of its faculty, staff, and students. Our goal is to create an intercultural learning environment comprised of people with varied experiences and perspectives. We strongly encourage applications from members of underrepresented groups for all open positions.