Administrative Assistant - Music

Department: Music
Reports to: Music Department Administrator, Music Department Chair
Supervises: Work study students
Pay Grade: B, Non-Exempt

Work Schedule:

Half-time; year-round

Provides organizational and administrative support to the Department Chair, Department Administrator, faculty, and students. Assists in the daily operation of the Music Department.

1. Provides departmental administrative and clerical support by:

• managing all aspects of daily operations such as correspondence, typing, filing, faxing, copying, phones, office supplies, equipment, room schedules, inventory, work orders and keys
• maintaining departmental records such as class syllabi and memos, current and prospective student files, and faculty, student, and alumni databases 
• assisting department administrator in processing purchase orders, new hire paperwork, staff timesheets, faculty leave and project forms
• assisting department administrator in maintaining flow of department calendars, policy documents, college and departmental forms 
• distributing, collecting, and processing course evaluations
• overseeing the music department bookstore on Amazon.com, including obtaining all textbook selections from faculty
• attending monthly faculty meetings, recording minutes from the meetings, distributing minutes to faculty

2. Assists the Music Department Administrator in providing internal and external communication including:

• acting as liaison with College administrative and department offices
• responding to inquiries concerning departmental activities and functions
• initiating communication via email, flyers, semester and monthly calendars and memos concerning upcoming events and deadlines
• maintaining department mailing and e-mailing lists; updating website content 
• overseeing the Music Department's online calendar of events as well as updating the Department's Facebook page

3. Assists in managing department's work study program including:

• Recruiting, scheduling and supervising work study students, including design students responsible for publication of all online and printed materials
• Collecting and organizing timesheets for approval by department administrator

4. Assists the Department Administrator by:

• Updating room schedules for posting (faculty studios, practice rooms, classrooms, and rehearsal space) 
• Arranging for supplies and catering for meetings, retreats, and Scores of Sound
• Referring public inquiries regarding volunteer, teaching, and performance opportunities to students, alumni, and faculty
• Organizing junior and senior recital paperwork and information
• Coordinating administrative aspects of the summer program including returning emails, phone calls, and facilitating registration

5. Other duties as assigned

• Bachelor's degree plus one to two years relevant experience, or equivalent combination of education and experience
• Fluent with Microsoft Office Professional software suite including extensive working knowledge of Word, Excel, Outlook, and Access
• Experience using web-based social-networking and communications applications
• Excellent written and verbal communication, organizational, and prioritization skills with excellent attention to detail
• Self-motivated, responsible and able to work with a minimum amount of supervision
• Ability to maintain confidentiality
• Ability to relate well with a variety of individuals and a diverse campus community
• Ability to work under deadline with many interruptions
• Must pass background check
• Occasional light lifting required 

• Bachelor of Music degree 
• Experience working in a higher education or not-for-profit arts setting
• Good writing and editing skills
• Experience with Adobe Acrobat, Publisher, and HTML

For consideration please submit cover letter, resume and completed Cornish Employment Application to:

Cornish College of the Arts
Human Resources
1000 Lenora Street
Seattle, WA 98121

-or-

hr@cornish.edu

Review of applications will begin January 3, 2012 with interviews starting on January 17th. 

Anticipated Start Date: February 1, 2012.

Incomplete applications will not be considered.

Cornish College of the Arts is an equal opportunity employer intent on enriching the diversity of its faculty, staff, and students. Our goal is to create an intercultural learning environment comprised of people with varied experiences and perspectives. We strongly encourage applications from members of underrepresented groups for all open positions.